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Latest posting was on 2017-11-06 in Clubnews Member login

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2017-11-06 2017 Tshwane Classic. This Sunday past, the 5th November, Hamnet Gauteng South, through their relationship with the organisers of the Emperors Palace Classic through Ekhuruleni in Johannesburg, were asked to assist with the first ever Tshwane Classic cycle race in Pretoria. This event has been labelled as the next 94.7 in Pretoria due to the extensive road closures that were put into effect for the event. For a first ever event, over 4700 riders participated with one of the VIP riders on the day being the mayor of Tshwane who we believe road the 20km event. On being asked to assist, and as a result of the event being in Gauteng North territory, a call was put through to Johan de Bruyn (ZS6JHB), regional director of Gauteng North asking if his team would like to assist? A couple of days later, he replied with 5 eager volunteers but due to other engagements, could not attend himself. Johan assigned Brian Jacobs (ZS6YZ) as his fill-in for the event. Brian and the Gauteng north team turned out to be an exceptional asset. Brian attended the Briefing session with Glynn Chamberlain (ZS6GLN) on the Saturday morning and was perfectly placed to provide critical info on the route not only for Hamnet, but also the organisers who were not all fully familiar with Pretoria. Furthermore, Chad Mileham (ZS6OPS) who is on the Hamnet Gauteng South Google Group, and the regional co-ordinator for the Hamnet Gauteng South, West Rand group, forwarded the request to his team. Yet another 5 members eagerly volunteered. Together with the Hamnet Gauteng South team, the volunteers were actually more than needed and some HGS members were asked to stand down. It is not very often that we have to ask team members to stand down! Everyone arrived on the Sunday morning for a team briefing at 04h30! A quick meet and greet was done and then down to business. After formalities and the briefing had been given, everyone dispersed to their respective positions on the course. Everyone was arguably apprehensive how members from 3 different Hamnet groups who arguably had never met before were going to operate. Well, the team matched the professionalism of many of our previous races in the past and the interaction between the members was incredible. It was unbelievably gratifying that if one day groups are required to come together for a real emergency, they will operate like they did on the day. Did it work out well because the planets aligned and no one was required to do much? No! Actually there were some serious altercations and eventual hot spots. Brian (ZS6YZ) eventually landed up in the thick of it when traffic at his intersection got out of hand. Eventually, barricades were being set up, rocks placed on the roads and stones thrown at the TMPD (Tshwane Metro Police Department). Through Brian’s immediate report backs, Police and Metro Police manning the JOCC and listening to Brains reports were incredibly swift to deploy additional support to the intersection and bring it back under control. To say the JOCC got quite active is an understatement. While this was happening, Hamnet resources that were stationed at other intersections with fewer issues were deployed north to possibly assist with a route change because of the issues at Brian’s intersection. The RV for these teams was the intersection of Paul Kruger and Mansfield Avenue, two major arterials. Unbelievably, the situation there started deteriorating with the police battling to control motorists as well. As the Hamnet members started arriving at the RV for the possible re-route, Brian’s intersection was under control, so the members at the Paul Kruger and Mansfield Avenue, seeing the situation, jumped in to assist the police. In the end, there was Antoinette Liebenberg (ZS6D), Awie Bosman (ZS6AVI), Francois Jacobs and Judy Pretorius (ZS6COI and ZS6JDY respectively) with later support from Leon (ZS6LMG) and Johan (ZS6DMX), all ably handled by Rory Crouch (ZS6RBJ) who constantly gave and received instruction from the JOCC and communicated with the impromptu team who were now assisting in the intersection. In order not to overload the JOCC frequency, Rory managed a sub net amongst the team members on scene and became the one communications point between the JOCC and everyone on the intersection. Well done Rory! There were so many other incidents to mention this report would be very long, But to summarise, the comments received from the team members were fantastic. They all thoroughly enjoyed the day and experienced something completely new and enjoyable. From both Leon Lessing and myself, the cream on the cake was seeing how well three separate Hamnet groups could interact in such a friendly and professional manner. And, new friendships were forged in a wonderful hobby helping with community service and self-sacrifice. Well done to all involved.
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2017-10-02 Silent Key It is with deep regret that the passing of the doyen of VHF and above in South Africa, Ivo Chladek, ZS6AXT, on 28 September must be announced. Ivo joined the Pretoria Amateur Radio Club in May 2007. We extend our sincere condolences to the family and friends of Ivo.
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2017-09-22

Financial Report 2016/2017

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2017-09-22

Minutes AGM August 2016

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2017-06-03

Are you aware that your club is hosting the 2018 SARL AGM?

Dear members

I have organized two AGM's and one convention in the past thus I can lay claim to know what to do and what not to do.

Some of you are aware that I will be relocating to Cape Town in January next year thus I will not be around to assist but I do wish to leave some thoughts with you on how to have a successful convention - and please, not a boring AGM!

73

Tjerk ZS6P, ZS1J

To Convene or not to Convene?

Do all Radio Amateurs share the same interests? What is their make-up?

1. Organizers/Politicians

2. Socializers

3. DX’ers

4. Constructors

5. Experimenters

Although there are indeed a few that underwrite more than one facet of the hobby, the majority only show interest in their field of choice, and thus we can conclude that few of groups 2 to 5 could be swayed to attend the actual AGM meeting. After all, who would be so dumb as to travel at great expense to an AGM to argue with like-minded people for a couple of hours in a meeting when there are so many other interesting things in life to do. It is my confirmed belief that AGM meetings, per se, hold no attraction for the majority of Amateurs.

Are you planning an AGM or a Convention? If it is the latter then sell it as such and in future leave out the word AGM. This will allow you to clearly focus on the job of what a Convention is all about and on how to round up a captive audience. Just that, and nothing, but nothing else.

The recipe:

The organizing of the AGM meeting must be left to the League’s secretary. It is not “the reason to be” for the Convention. By all means hold it on the same date and at the same venue, but, the timing of that meeting may not interfere with, or influence events that are held to pull the crowds. Why? You are holding a Convention of which the AGM meeting forms part and not the other way round. Even though I was chairman of Pretoria when we hosted “Amateur Radio Africa 93” we appointed an AGM delegate so that I could spend time ensuring that our visitors were having a good time as this was of uppermost importance.

You will require visionaries, planners and doers on your convention committee; it also requires a couple of months of free and work time to bring your master plan to fruition.

The program has to be well thought out to make sure that it will cater for the various interest groups. Do not overdo it. This happened to us when even our most enthusiastic visitors could no longer keep up the pace - there just was too much to do.

Proven crowd pullers are:

Exhibitors

Flea market

Demonstrations

Talks

Competitions

Non-amateur related groups such as radio flyers (static display) etc. could also participate.

The choice of the venue is very important as this can make or break any convention. It should ideally be close to where the majority of Amateurs live. If not, you will have to work twice as hard to lure them (some).

Your venue should allow outside catering. Casual visitors do their nut for boerewors rolls, hamburgers, curry and rice etc. They want to eat on demand and are definitely not interested in the rigors of hotel catering. By all means do the catering yourself as it will be very beneficial to the club’s kitty, Yet, the concession could be sold (money) to interested parties such as the Vroue Vroeterasie. Both QST and CQ magazines rate conventions and flea markets by the quality and availability of food and refreshments.

Advertise! Hit the Sunday bulletins and shower the editor of Radio ZS with ready to publish copy for our magazine. Personal invitations have to be sent to all clubs.

Going to have an Awards dinner on Saturday night? Relative cheap day/overnight facilities have to be provided for those coming from afar. Rustenburg it is too far, even for JHB and Pretoria; for visitors to shoot back in the afternoon to fetch their dinner date and then go back at midnight after an enjoyable evening of eating and imbibing is a big no-no. Take heed if you want more than just delegates to attend the dinner.

Pretoria leads the way.

“ARA93” was such a roaring success that it would be difficult, if not impossible, to duplicate. During the Award dinner Hans AKV proclaimed “ARA93” as the greatest Amateur happening to date (Africa). Wow, as Hans is not often given to praise, we must have done exceptionally well! What makes us so smart? We made use of the right people and all the opportunities that came our way.

Our venue was the new conference center of the University of Pretoria with the use of the adjacent lecture halls. I must admit that it does no harm to have the Vice-Rector as a club member.

The fact that we had JUST UNDER A THOUSAND VISITORS was in no small measure due to advertising on the National Bulletin and in Radio ZS as well as the local press (free).

I made sure that the required planners and doers served on my committee. The visionary act was attended to by Hans ZS5AKV, with whom I had many a session whenever work took him to Pretoria. I literary brain-drained him with my many questions that I expected him to provide answers to. Hans was one of the major players along with the late Tinus ZS6TL who was my constant motivator, nagger and behind the scene organizer.

Our program had everything we could think of, and at that, even a bit too much. We made lavish use of firm favourites such as Tony Voorveldt and Ivo to name but a few. Imagine, we even got Leon Foot to come up from the Free Sate to do a DX presentation! Indoor shows, workshops, demonstrations, exhibitors and on the air stations vied with the outdoor exhibitors such as Hamnet, Pretoria Club’s Rally equipment and the food/flea market stalls.

The floor space that I sold to exhibitors brought in a small fortune and consequently we were able to offer many freebies such as Friday evening’s drinks for delegates, no entrance fees and subsidized dinner prices. We ran the entire show without once digging into the club’s AGM fund, but the cherry on top was that I had more than a thousand Rand left over that I used to wine and dine my team, along with their partners, to say thank you!

It is not my intention to criticize past organizers and the two examples below are only there for you to study so as not to repeat the mistakes of the past.

Durban’s Convention had out of town members outnumbering locals!  Wrong program? Lack of promotion? Or were there just too many causalities amongst the Durbanites after the Friday night gig?.  The cafeteria catering was not up to scratch as half of the allotted time for lunch was spent queuing for food and/or drink.  The Awards dinner also saw few locals.

During the year at Sentech members/delegates were joined by only one lonely exhibitor. What a ghastly flop. Was this actually intended to have been a gathering of Radio Amateurs? The reason for this failure was zero effort coupled to zero program! Once again cafeteria catering but at least West Rand had the foresight to smuggle in a trailer load of ice-cold beer. The Awards dinner, in sharp contrast, was well attended.

Conclusion.

Boetie, julle sal moet vinger trek!

73

Tjerk ZS6P, ZS1J

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